Records of Congregations and Mid Councils
The Presbyterian Historical Society serves congregations, presbyteries, and synods of the PC(USA) by digitizing records, holding permanent records on deposit, and providing advice on best practices for managing records.
Learn about our records digitization program.
The Book of Order charges clerks with the "permanent safekeeping" of all official records. In order for congregations, presbyteries, and synods to meet this obligation, records of permanent value should be deposited at the Presbyterian Historical Society [G-3.0107]. In addition, synods should ensure that original records of combined presbyteries, or a reliable archival surrogate of those records, are deposited at the society, and similarly, presbyteries should ensure that original records of departing or closed congregations, or a reliable archival surrogate of those records, are deposited at the society.
We hold records of permanent value (designated on the retention schedule) on deposit at no charge. Learn more about depositing paper and electronic records.
The Presbyterian Historical Society does not hold records of temporary value, but we are available for consultion about your records. To determine what records must be retained, the best place to start is the Records Retention Schedule (linked below). This document identifies the most common types of records and provides instructions for how long the records typically must be kept. Some retention requirements may vary from state to state, and records may not be destroyed if audit or litigation involving the records is pending or reasonably anticipated, even if the records have met their minimum retention requirement. If you have any questions about the retention schedule, contact David Staniunas.