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SERVICES FOR CONGREGATIONS RECORDS MANAGEMENT Overview Inventory Retention Disposition Preservation Archival Checklist Records Accepted at PHS Deposit Agreement REFERENCE SERVICES Minister and Missionary Biographies Access Policies PRESERVATION SERVICES Microfilming Acid-Free Paper ANNIVERSARIES Overview CONGREGATION HISTORIES Outlines Suggested Duties Historic Sites Registry WORSHIP RESOURCES Heritage Sunday Reformation Sunday OTHER Workshops Traveling Exhibits   SITEMAP

Managing and Preserving Official Records for Congregations Why Records Management | Steps in a Records Management Program WHY RECORDS MANAGEMENT The denomination's congregations create and use a large quantity of records during their years of existence. These records take up expensive space and often take longer to find because they are kept in remote and crowded storage areas. A records management program will: Help your staff control the creation, storage and length of time needed to keep your records. Provide an orderly and systematic destruction of non-permanent records that meets legal, fiscal, historical, and administrative requirements. Reduce costs associated with the storage of non-current (less frequently used) records. Improve retrieval of non-current records. Identify records to retain permanently because of their legal, administrative, or historic nature. Insure that valuable records are protected from premature deterioration and/or destruction. The archives/records management staff of the Presbyterian Historical Society is pleased to help congregations find more efficient and less expensive ways of managing and storing information. The Presbyterian Historical Society's records management program for the national offices in Louisville saved the church $1 million in the first three years. We will also provide advice on the best methods for preserving records of permanent value. STEPS IN THE RECORDS MANAGEMENT PROGRAM Records Inventory: Determining the types and scope of the records Records Retention: How long each type of record should be kept Records Disposition: Where to keep records used frequently, records used infrequently, and records no longer used Records Preservation: The care of historic and permanent records

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